Job details

Administrative Assistant 4, University Police Services R0126863

Nevada State College (NSC) appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
  
• Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
  
• Please note, recruitment will close without notice when a hiring decision has been made.
  

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or nhr@nsc.edu.

Job Description

The University of Nevada, Las Vegas invites applications for Administrative Assistant 4, University Police Services [R0126863]

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 31,000 students and more than 3,900 faculty and staff. To date, UNLV has conferred more than 136,000 degrees, producing more than 120,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. For more information, visit us online at: http://www.unlv.edu

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

ROLE of the POSITION

Under direction, this position will perform a variety of administrative tasks in the Business Services section of University Police Services. These tasks will include but not be limited to reviewing information in automated records, police reports, case files, legal documents, and other documents and filing for accuracy and completeness; obtaining additional information and making corrections to reports and files when necessary; collecting and compiling information from police reports, court reports, and legal documents and forwards information to the appropriate departments, divisions, and outside agencies; maintaining and creating departmental files and records related to criminal justice matters; researching missing and rejected reports and notifying appropriate personnel; classifying Incident/Crime Reports per UCR definitions.

This incumbent provides fingerprinting services to applicants within the Police Department, members of the general public, and persons required by law to register as Convicted Persons and/or Sex Offenders and submits the hard copy cards to the appropriate agencies. They will be required to maintain the fingerprint request logs and archives those logs annually.

This incumbent with also assists with Clery Act compliance needs including reviewing daily crime reports received through the records management system, shift briefing reports, and those received from campus security authorities for the University of Nevada, Las Vegas, the College of Southern Nevada, and Nevada State College. They will be required to evaluate reports to determine if a Timely Warning may be necessary and reports findings to the Clery Compliance Coordinator. This includes completing daily crime log entries for each

applicable campus as necessary and assisting the Clery Compliance Coordinator with publishing statistics in the annual security reports for UNLV, CSN, and NSC. Provides Clery act training for department personnel. Provides Clery act compliance guidance to Vice President of Public Safety Services in the Clery Compliance Coordinators absence.

This incumbent must have strong verbal and written communication skills, customer service orientation, excellent management and organizational skills, excellent communication skills, ability to multi-task, and problem solve.

QUALIFICATIONS

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions, must submit to pre-employment screening for controlled substances.

PREFERRED QUALIFICATIONS

Strong proficiency in Microsoft Office suite programs specifically: Excel, Word, and PowerPoint

SALARY

Grade 29 Step 1, salary $ 39,943.44 "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

Pursuant to Assembly Bill (AB) 3 passed by the Nevada State Legislature during the 31st Special Legislative Session, employees are required to take furlough at a 4.6 percent monthly reduction in compensation from January 1, 2021 through June 30, 2021.

APPLICATION DETAILS

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veteran's or Disabled Veteran's status. All documents should be attached in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

This recruitment will open until filled. Materials should be addressed to Ashleigh Angell, Assistant Director Business, Records, and Clery Compliance and must be submitted online. We do not accept emailed materials. For assistance with the application process, contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number, R0126863 in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

EEO/AA STATEMENT

UNLV is an Equal Opportunity/Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.

TITLE IX STATEMENT

UNLV does not discriminate in its employment practices or in its educational programs or activities, including admissions, on the basis of sex/gender pursuant to Title IX, or on the basis of age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, color or religion pursuant to Title 4, Chapter 8, Section 13 of the NSHE Handbook. Reports of discriminatory misconduct, questions regarding Title IX, and/or concerns about noncompliance with Title IX or any other anti-discrimination laws or policies should be directed to UNLV's Title IX Coordinator Michelle Sposito. The Title IX Coordinator can be reached through the online reporting form, by email at titleixcoordinator@unlv.edu, by phone at (702) 895-4055, by mail at 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV, 89154-1062, or in person at Frank and Estella Beam Hall (BEH), Room 555.

Job Category

Classified

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Cover Letter and Resume

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State College does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State College

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSC-external/job/UNLV1-Maryland-Campus/Administrative-Assistant-4--University-Police-Services--R0126863-_R0126863-4





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